Booking Terms and Conditions
Fool’s Paradise Ltd (CRN: 3859585) whose registered office is at 18 Gandy Street, EXETER EX4 3LS ("Agent") has prepared these terms and conditions, for the benefit of all parties.
Any booking whether confirmed verbally, electronically or in writing is a legally binding contract carrying the following non-negotiable terms and conditions. By confirming a booking verbally, electronically or in writing, both ‘The Management’ and ‘The Artiste’ agree to be bound by the following non-negotiable terms and conditions, whether or not a written contract has been signed and returned.
1. Definitions
The following definitions refer both to the Contract and these Terms and Conditions.
Fool’s Paradise Ltd is the agent, and acts as negotiator between the client and artist. Any performer, company or group of performers obtaining work through Fool’s Paradise Ltd (also herein referred to as the ‘agent’) will be known as "the Artiste" and the hirer will be known as "the Management", and will speak on behalf of any other third parties whom they may be representing, including but not limited to the venue, event organisers, event staff, their clients. Fool’s Paradise Ltd will act as the Agent negotiator between both parties.
The Management agrees not to approach the Artiste directly to engage for further bookings, but that all future bookings are negotiated through Fool’s Paradise Ltd.
2. Payment of Booking Fees
The fee is payable to Fool’s Paradise Ltd a maximum of 30 days after the day of the event, unless otherwise agreed by the Agent in writing.
3. Changes to the contract
This agreement may not be modified or cancelled except by mutual consent in writing and signed by both the Management and the Artiste. Any modifications made must be agreed upon in writing by Fool’s Paradise Ltd.
3.1 Changes on the day
Where possible, changes to the contract schedule which are unavoidable on the day of the event should be agreed between the Management, the Agent and the Artiste. Any changes will be subject to these terms and conditions. Fool’s Paradise Ltd will not be held responsible or accountable for any agreement made between the Artiste and the Management on the day of the event unless confirmed otherwise by the Agent.
4. Cancellation
4.1 Cancellation by the Management
In the event that the Management wishes to cancel the booking, the Agent will make every reasonable attempt to re-engage the Artiste for the date of performance, but depending on the circumstances, this may not be possible and cancellation charges will therefore apply.
Cancellation charges imposed by Fool’s Paradise Ltd are:
Cancellation more than ONE MONTH prior to the booking date - 50% fee payable
Cancellation more than ONE WEEK prior to the booking date - 75% fee payable
Cancellation less than ONE WEEK prior to the booking date - 100% fee payable
Cancellation charges owed to Fool’s Paradise Ltd should be paid to the Agent within 30 days of the date of cancellation.
4.2 Cancellation by the Artiste
The artiste may not cancel a booking unless unable to perform due to force majeure, illness or strikes and can provide reasonable proof. The Artiste will make every effort to inform the Agent as soon as possible of the need to cancel to due force majeure, illness or strike. Under such circumstances Fool’s Paradise Ltd or the Artiste will do their reasonable best to provide the Management with alternatives to replace the Artiste at no extra cost to the Management.
4.3 Force Majeure
No party shall be liable for any failure to perform its obligations where such failure is as a result of acts of nature (including fire, flood, earthquake, hurricane or other natural disaster), war, terrorist activities, death, epidemic, accident, civil commotion, or acts of state or governmental action preventing or impeding any party from performing its respective obligations under the contract.
4.4 Inclement Weather
In the event of the artiste(s) being prevented from presenting their act at any or all performances due to inclement weather conditions or other circumstances beyond the artiste’s control, the fee above mentioned shall nonetheless remain payable provided the artiste(s) attend the venue.
5. Responsibilities of the Management
5.1 Parking
It is the responsibility of the Management to ensure that there are sufficient parking facilities for the Artistes. If no reserved parking is available close to where the Artiste is to perform the Management agrees to pay for any parking expenses incurred by the Artiste. These expenses are agreed to be paid for by the Management in cash on the day of the event, or upon receipt of invoice from Fool’s Paradise Ltd.
5.2 Refreshments
It is the responsibility of the Management to ensure that there are adequate refreshments for all Artistes. The minimum requirement is an unlimited supply of free drinking water for the duration of the Artiste’s stay at the performance venue.
5.3 Changing/Storage Room
It is the responsibility of the Management to ensure that there is a suitable room at the venue for the Artiste to change in and store personal belongings during their performance. This room should have chairs and a table, an electricity supply and be secure (lockable).
5.4 Security
It is the responsibility of the Management to ensure that the Artiste will be safe and secure during their performance, and to provide a steward during the performance if requested by the Agent.
5.5 Accommodation
If accommodation is booked for the Artiste by the Management this must be in a hotel or guest house of a reasonable standard. Breakfast and parking must be provided. A 24 hour check in should be available.
6. Responsibilities of the Artiste
The Artiste will perform for the Management to their highest standard and in the manner in which they have represented themselves to the Agent.
Unless specifically outlined by the Agent in advance of the contract, the Artiste should provide the relevant equipment in order to carry out the performance. The Artiste is responsible for the good working order and safety of their own equipment.
In addition, the ‘Artiste’ should undertake Public Liability Insurance to a minimum of £5,000,000. The Artiste is fully responsible for these matters.
The Artiste should be aptly attired for their performance in line with agreements made with the Management prior to the event, and they should remain courteous with the Management, staff and members of the public. The Artiste will not act in any manner that is deemed damaging to the reputation of themselves, the Agent, or the Management.
It is the responsibility of the Artiste to ensure that upon agreeing verbally, electronically or in writing to a booking they are under no obligation to another party in a manner that may interfere with this booking.
7. Complaints
In the event of a dispute or complaint from either party, the issue must be put in writing and forwarded to the Agent within 28 days. The Agent will then mediate with the intention of reaching a satisfactory outcome. If the matter cannot be resolved, or an agreement reached, then the Management and Artiste should seek legal advice.